Don't be too quick to relax.
1. Take good notes. Make a list of the stats of your event. Answer some of the following questions:
- What was the weather like?
- How many staff did you use in each area?
- What was each position on the leadership team?
- How many cakes did you have for the cake walk, etc.?
- What was going on the community that may have deterred some from participating in your event?
- Did you have business sponsors that you may want to contact for next year?
- Did you have areas of high traffic that may require better planning for traffic patterns next year?
2. Seek input: Your staff may have seen/experienced things that you couldn't have because you can't be in all
places at all times. Ask volunteer staff for their input. Ask each volunteer staff member what went well in their respective areas and if they have ideas for improvement for next year. Consider having them fill out an index card questionnaire as the event is coming to a close.
3. File: Print this report off and file with flyers, etc. that you used to publicize the event. Wouldn't it be nice next year to pull this file out and have everything at your fingertips as you begin to prepare and plan the next event?
4.Lead Pastor weigh in: Get your boss to weigh in on the event. What are some things that he/she thought went well or could be improved upon? Did your event support his/her overall ministry? Nothing says "I'm a team player" more than you seeking the opinions of your boss and doing what you can to support his vision for the overall church. Show him that you value his opinion.
5. Conduct opinion polls throughout the event: Nothing says "we care" more than you working the crowds to determine what worked and what didn't in the eyes of a visitor. Many times we have our church eyes on and can't
see things the way a visitor may. Some of the greatest changes I've ever made to large group events came as a result of talking to participants in attendance during an event.
6. Celebrate! Place vital stats in your church bulletin, newsletter, or social media. Celebrate the win together. Go overboard to let people know that you event was a success. Give them reason to want to come back next year! Thank volunteers thoroughly.
How about you? What are some things you do following a big event to ensure that next year is even better?